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Policy and Procedures


 

 

Our Policy and Procedure manual is constantly updated.  Officers are not provided with a hard copy manual, but have access electronically via a web based program by PowerDMS. 

 

This page provides links to the Town of Madison Policy and Procedure Manual updated on June 17, 2009.  This manual is considered a living document and is constantly changing.  Click on the Document ID to view the policy.

 

Employee Access please click here

 

Note:  To search the page using Microsoft Internet Explorer: click edit, click find, enter the search word and click Find Next.

 

Updated: February 6, 2013

 

Document Index

Document Name

Document Type

Subject

Description

001

Policy and Procedure

Vehicle Pursuits and Emergency Vehicle Operation

The purpose of this document is to establish a policy for the operation and use of emergency vehicles by the officers of the Town of Madison Police Department. The use of police emergency vehicles for non-emergency operations, emergency operations, pursuits, roadblocks, silent responses to crimes, escorts of other vehicles and transportation of sick and/or injured persons will be addressed in this policy as well as controlled-deflation devices.

002

Policy and Procedure

Strip Searches

The purpose of this policy is to state the guidelines under which Department personnel may perform strip searches of detained persons.

003

Policy and Procedure

Use of Force

The purpose of this policy is to provide law enforcement officers of this agency with guidelines for the use of deadly and non-deadly force.

004

Policy and Procedure

Complaint Review

The purpose of this policy is to inform all sworn employees of departmental procedures for addressing complaints of misbehavior and misconduct. This policy does not supersede applicable laws, statutes, ordinances or rules of the State of Wisconsin, Town of Madison, or Town of Madison Board of Police and Fire Commissioners.

005

Policy and Procedure

Police Records

To provide guidelines for the custody, security and delivery of official Town of Madison Police Department records or information.

006

Policy and Procedure

Domestic Abuse

The official response of this Department is to recognize that domestic abuse involves serious criminal offenses. The intent of this policy is two-fold: 1. To maximize protection for victims of domestic abuse. 2. To hold the Predominant Aggressor accountable for his/her abusive behavior.

007

Policy and Procedure

Carry Concealed Weapon by law enforcement officers and retired officers

This purpose of this policy is to set out procedures by which a former or retired Town of Madison Police Officer may obtain a certification card which authorizes him/her to carry a concealed firearm. Congress passed the Law Enforcement Safety Act of 2004, commonly referred to as HR218, which amended Chapter 44 of Title 18, United States Code, by authorizing active and qualified retired law enforcement officers to carry concealed firearms under certain conditions. The Wisconsin Legislature passed 2011 WI Act 35 which authorizes former Department officers to carry concealed firearms under certain conditions. It is the Department’s policy to follow the federal and state regulations regarding carrying concealed weapons for its current, former and retired law enforcement officers.

016

Policy and Procedure

Operation of Emergency Vehicles

The purpose of this policy is to provide written guidelines for officers while operating emergency vehicles and exceeding posted speed limits.

018

Policy and Procedure

Impact Weapons

The purpose of this policy is to provide officers of this law enforcement agency with direction on when and how to use their Baton.

019

Policy and Procedure

Firearms

The purpose of this policy is to provide officers of this law enforcement agency with guidelines in the safe use and deployment of department authorized firearms.

020

Policy and Procedure

Kinetic Energy Impact Projectiles

The purpose of this policy is to provide officers of this law enforcement agency with direction on when and how to use Kinetic Energy Impact Projectiles (KEIP).

021

Policy and Procedure

Oleoresin Capsicum (OC) Chemical Agents

The purpose of this policy is to provide officers of this law enforcement agency with direction on when and how to use Oleoresin Capsicum (OC) Chemical Agents.

022

Policy and Procedure

Electronic Control Device

The purpose of this policy is to provide trained law enforcement officers of this agency with guidelines for the safe use and deployment of Department approved Electronic Control Devices (ECD). (Taser X26)

023

Policy and Procedure

Juvenile Records

To establish guidelines for release of juvenile records as a result of several new provisions of law that became effective on July 1, 1996.

031

Policy and Procedure

Military Leave

The purpose of this policy is to establish guidelines for the uniform accounting of military leave and outline entitlement, requests, military duty certifications as well as the leave scheduling process.

032

Policy and Procedure

Harassment and Discrimination in the Workplace

The purpose of this policy is to provide clear and understandable guidelines that illustrate the Town of Madison’s goal of maintaining a professional workplace environment free from harassment and discrimination for all employees.

033

Policy and Procedure

Use of Town of Madison Computers/Internet/IT

The purpose of this policy is to provide employees with guidelines in the use, care and control of Town of Madison Police Department computers and the Internet.

034

Policy and Procedure

Work Related Injury or Illness

The purpose of this policy is to provide guidance and information to department members concerning work-related injuries and illnesses.

035

Policy and Procedure

Employee Contact Information

To provide guidance to employees in maintaining current address and/or telephone number information to facilitate communication between the town and the employee.

050

Policy and Procedure

Overtime

The purpose of this policy is to provide a structure for monitoring, managing and controlling the use of personnel overtime. Consistency how officers fill overtime assignments are imperative.

051

Policy and Procedure

Incident Notification Requirements

The purpose of this policy is to provide guidelines as to when the Chief of Police shall be notified of certain events or incidents.

052

Policy and Procedure

Uniform and Appearance Requirements and Spec

To establish a uniform policy that will be applicable to all sworn personnel of the Department.

053

Policy and Procedure

Ride Along Program

To establish guidelines to civilians and sworn officers not employed by the Town of Madison Police Department to ride with a police officer.

054

Policy and Procedure

Bloodborne Pathogens

The Department realizes that police officers and some non-sworn personnel, in the course of their duties may be exposed to potentially infectious materials. The Department is responsible for making certain safety equipment available to minimize exposure. Although the Department is responsible for the provision of safety equipment, each individual has a responsibility to use and maintain the equipment properly.

054-DA

Policy and Procedure

DA memo regarding HIV testing

Memo issued by DA Blanchard regarding HIV testing.

055

Policy and Procedure

Chain of Command

The purpose of this policy is to define and provide unity of command, span of control, and assignment of authority and responsibility in the Town of Madison Police Department. This policy will also designate the order of succession of command in the event of the absence of the Chief of Police.

057

Policy and Procedure

Officer Involved Shooting

It is the policy of the Town of Madison Police Department that officer involved shooting incidents and incidents resulting in serious injury or death be investigated with the utmost thoroughness, professionalism and impartiality to determine if officer actions conform with the law and departmental guidelines

058

Policy and Procedure

Payroll Procedures

The purpose of this procedure is to provide all personnel with guidelines on the preparation and completion of individual payroll records.

059

Policy and Procedure

Awards and Commendations

The purpose and objective of this policy is to establish department-wide guidelines in recognizing members of the Town of Madison Police Department that distinguish themselves by performing a service or services over and above what is normally expected in similar circumstances. The Department also wants to recognize citizens who assist others including members of the Town of Madison Police Department over and above what is normally expected of them.

060

Policy and Procedure

Credit Card use, Gas Card use and Purchases

The purpose of this policy is to establish procedures for the purchase of goods and services and employee reimbursements necessary for the operation of the Town of Madison Police Department.

061

Policy and Procedure

Secondary Employment

The purpose of this policy is to set forth guidelines to govern employment by members of the Town of Madison Police Department.

063

Policy and Procedure

Training Request policy

Requesting training procedures.

064

Policy and Procedure

Media Releases

The purpose of this policy is to provide police officers with guidelines when releasing information to members of the media without harming the department's interests or the rights of the accused and/or suspects.

065

Policy and Procedure

Police Internship Program

To establish a program that will allow selected students from recognized colleges and universities who are pursuing a degree in the field of Criminal Justice to experience and observe the day-to-day operations and functions of the Town of Madison Police Department.

066

Policy and Procedure

Cellular Telephone Use

The purpose of this policy is to establish guidelines for the use of cellular telephones, pagers and other electronic communication devices that are department issued and personal cellular telephones and other electronic equipment use while members are on-duty.

067

Policy and Procedure

Time off requests and scheduling

The purpose of this policy and procedure is to establish the number of personnel allowed earned time off from duty and to regulate time off.

068

Policy and Procedure

Employee Death or Serious Injury

In the event of the serious injury or death of a member of the Town of Madison Police department, the department will be prepared to provide support for the injured or deceased employee's family; to provide liaison assistance to the immediate family; and, to provide tangible and emotional support during the traumatic period of re-adjustment for the employee's family members.

099

Policy and Procedure

Definitions

The purpose of this document is to establish a standard set of definitions for Town of Madison Policy and Procedures.

200

Policy and Procedure

Stolen Auto Reporting

To provide guidance to department members in reporting stolen autos and autos that has been “loaned” out for other purposes.

201

Policy and Procedure

Calls for Service - Alliant Energy Center

To provide officers with guidance in handling calls for service on Alliant Center’s property.

202

Policy and Procedure

High Risk Incident Response

The purpose of this policy it to guide officers in their decision-making while investigating High Risk Incidents and provide officers with the necessary authority to request for mutual aid assistance from other agencies.

203

Policy and Procedure

Deapartment Response to Major Incidents

The purpose of this procedure is to provide guidance to department members on implementing the department’s response plan to major incidents.

204

Policy and Procedure

Towing of Vehicles

The purpose of this policy is to provide guidelines for all officers when towing vehicles and documenting towing information.

205

Policy and Procedure

Arrest Decisions

The purpose of this policy is to define the authority of officers to make arrests and to establish guidelines for effecting arrests, both with and without a warrant. Such guidelines shall serve to ensure that all rights and privileges afforded citizens during arrest situations will be diligently protected.

206

Policy and Procedure

Police Service Dog

The Police Service Dog program was established to augment police services in the Town of Madison. The purpose of this policy is to provide guidelines for the utilization of the police service dog in accomplishing the department’s goals and objectives.

209

Policy and Procedure

False Alarms

The purpose of this procedure is to provide guidelines for officers in handling false alarm calls received by this department and the management of the Town’s False Alarm Ordinance.

210

Policy and Procedure

Community Policing

The Town of Madison Police Department is committed to working with our Neighborhood Associations, residents, businesses and other stakeholders to create a safe environment for residents and visitors.

211

Policy and Procedure

Mobile Video Recorder

The purpose of this policy is to provide law enforcement agencies with guidelines for the use, management, storage, and retrieval of audio/visual media recorded by mobile video recorders (MVR).

212

Policy and Procedure

High Risk Apprehension Team

The purpose of this policy is to set forth the policy and procedure for the formation of the Town of Madison Police Department High Risk Apprehension Team (HRAT), its purpose and activation.

213

Policy and Procedure

VARDA

To provide officer guidance on the installation and operation of the Voice Alerting Radio Detection Alarm (VARDA) to detect criminal activity.

214

Policy and Procedure

911 Hang-up

One of the first priorities of a police department is to handle 911 calls in a timely, efficient, and effective fashion. It is the policy of this department to respond to all calls for service; however, calls which are made as a prank, accidental, or when a person’s knows an emergency does not exist are subject to regulation and the owner or caller may be subject to a fine.

215

Policy and Procedure

Traffic Enforcement

The purpose of this policy is to unequivocally state that racial and ethnic profiling in law enforcement are totally unacceptable, to provide guidelines for officers to prevent such occurrences, and to protect our officers when they act within the dictates of the law and policy from unwarranted accusations.

500

Policy and Procedure

Motor Vehicle Crash Investigation

The purpose of this procedure is to establish guidelines and procedures for crashes that the Town of Madison Police Department investigates.

600

Policy and Procedure

Evidence and Property

The purpose of this procedure is to provide guidelines for officers in the handling of evidence and property in the possession of the Town of Madison Police Department.

601

Policy and Procedure

Case Management

This procedure is designed to provide guidance in the management of investigative cases brought to the attention of the department.

602

Policy and Procedure

Court Officer

The purpose of this policy is to establish guidelines for performance of the assignment of Court Officer for the department.

603

Policy and Procedure

Worthless Checks

The purpose of this procedure is to provide guidelines to officers concerning the Department’s response to worthless check cases.

604

Policy and Procedure

Handling of Suspicious Items, Packages and Mail

The purpose of this policy is to establish guidelines for the handling of suspicious items, packages and mail.

605

Policy and Procedure

Defense Reutilization and Marketing Service

Equipment and Property Disposal Property The purpose of this policy is to comply with State of Wisconsin, Office of Justice Assistance and Wisconsin Technical College System Foundation rules regarding disposal of equipment and property received through the Department of Defense Excess Equipment Acquisition Program.

606

Policy and Procedure

Eyewitness Identification

To establish guidelines for the use of eyewitness identification procedures involving photo arrays, live lineups, showups, & facial composites. Further, to reduce the risk of wrongful conviction of innocent persons while increasing the probability of convicting the guilty persons.

610

Policy and Procedure

Financial Transactions

The purpose of policy is to state the guidelines under which department personnel shall obtain and dispense funds to be used for controlled substance purchases and informant expenses in drug investigations.

611

Policy and Procedure

Handling Informants

The purpose of this policy is to establish guidelines for proper documentation, utilization and compensation of Confidential Informants, Confidential Sources and Investigative Sources.

700

Policy and Procedure

Juveniles

It is the purpose of this policy to provide officers guidelines on dealing with juvenile issues.

701

Policy and Procedure

Safe Place for Newborns

The purpose of this policy is to provide police officers with guidelines to follow when taking into custody a child whom a law enforcement officer believes to be 72 hours old or younger and the parent of the child relinquishes custody of the child and does not express an intent to return for the child.

800

Policy and Procedure

TIME Sytem Security

The rapid and efficient exchange of information between law enforcement agencies has been recognized as one of the major elements of crime control and apprehension. Providing a central system for the collection and dissemination of information of mutual concern to law enforcement agencies represents a forward approach to solving a common problem. The TIME (Transaction Information for Management of Enforcement) System was implemented to address this problem.

801

Policy and Procedure

TIME Sytem Training

The purpose of this policy is to insure compliance with NCIC policy and regulations concerning training requirements.

802

Policy and Procedure

Criminal History Records Information (CHRI)

CHRI means information collected by criminal justice agencies on individuals consisting of identifiable descriptions and notations of arrests, detentions, indictments, information or other formal criminal charges and any disposition arising there from, sentencing, correctional supervision and release (Department of Justice, Rules and Regulations on Criminal Justice Information Systems, 41 CFR 11714, March 19, 1976).

803

Policy and Procedure

TIME System Data Entries

The purpose of this policy is to provide guidance to TIME System users in making data entries. Entry of data in the TIME System can only be accomplished if the agency has proper documentation.

804

Policy and Procedure

TIME System Record Validation

To provide guidance to employees on proper validation procedures and techniques to assure that all record entries in the CIB and NCIC files are accurate and up to date.

805

Policy and Procedure

TIME System Hits

To provide guidance to TIME System users regarding Hit Confirmation Requests.

AOC

Policy and Procedure

Articles of Conduct

Articles of Conduct

Ethics

Policy and Procedure

Code of Ethics

Code of Ethics

Mission

Policy and Procedure

Mission Statement

Mission Statement

Statement

Policy and Procedure

Chief's Statement

Statement for the Police Chief on Policy and Procedures

Values

Policy and Procedure

Values Statement

Values Statement

Vision

Policy and Procedure

Vision Statement

Vision Statement

 

 

 

 

 

Non-Emergency Dispatch  608-255-2345
2120 Fish Hatchery Rd, Madison, WI  53713
Business Office:  Phone 608-210-7262 / Fax 608-210-7237
Business Office Hours:  Monday-Friday, 8:00 a.m. to 4:30 p.m.